🧾 Quote / Estimate Generator

Fill in client details and line items to build a clean price quote — add and remove rows as needed, then print or copy the total before turning it into an invoice.

Client Name

Quote #

Valid Until

Tax Rate (%)

What the quote adds up

Rows multiply out, the subtotal is the sum, and one tax rate is applied to all of it:

line amount = qty × rate
subtotal    = sum of line amounts
tax         = subtotal × tax rate / 100
total       = subtotal + tax

The two sample rows - two design consultations at $75 and one website build at $1,200 - come to $150.00 and $1,200.00, so the subtotal is $1,350.00. At a 10% tax rate the tax line reads $135.00 and the total $1,485.00. Valid Until starts 30 days from today and prints in the header line above the table. There is no print button on this page; use your browser's own print command, or copy the figures into your proposal document.

Writing a quote a client can accept

Describe each line properly. "Website build" invites a request for a second free revision; "Website build, five pages, two rounds of revisions" does not. A row left blank prints as (untitled).
Keep quote numbers separate from invoice numbers - Q-1001 here, INV-0001 on the invoice - so the accepted quote can be referenced when you bill it.
Say what is excluded and what happens if the scope changes. The table has no place for that; it belongs in the email or the terms you attach.

In most jurisdictions a quote is an offer, and a client who accepts it in writing has a deal at that price. Once the numbers here are sent, treat them as a commitment - if the work is genuinely uncertain, label the document an estimate and say so on the face of it.

Frequently asked questions

What is the difference between a quote and an estimate?

A quote is a fixed price you are expected to honour if the client accepts it as written. An estimate is an informed guess that can move as the job becomes clear. The word you put at the top of the document is the one that will be argued over later.

How long should a quote stay valid?

Thirty days is the usual default and what this page fills in. Shorten it when your costs move - trades quoting on timber or fuel often use seven or fourteen days - because an expired quote is far easier to revise than a live one.

Should the quote include tax?

Show it as its own line, as the tool does, rather than folding it into the rates. A business client compares pre-tax numbers and a consumer compares the total, and an unlabelled figure will be read whichever way suits the reader.