⏱️ Meeting Cost Calculator
Enter the number of attendees, their average hourly pay rate, and the meeting duration to see the total cost. Click "Start Live Timer" to watch the cost tick up in real time during an actual meeting.
What the timer is counting
Attendees multiplied by their hourly rate gives a cost per hour, which is then scaled to the length of the meeting:
total cost = attendees × hourly rate × (minutes / 60)
cost per minute = total cost / minutes
live cost = attendees × hourly rate / 3600 × seconds elapsedSix people at $60 an hour for 30 minutes costs $180.00, which is $6.00 a minute or $30.00 per person. The live timer ticks twice a second at $0.10 per second for those inputs. It reads the boxes on every tick, so raising the attendee count halfway through recalculates the whole elapsed total at the new rate rather than only the remainder.
Picking an hourly rate
Divide an annual salary by 2,080, the hours in a 40-hour year:
| Salary | Hourly | 6 people, 30 min |
|---|---|---|
| $60,000 | $28.85 | $86.55 |
| $100,000 | $48.08 | $144.24 |
| $150,000 | $72.12 | $216.36 |
Salary alone understates what an hour costs the employer. Payroll taxes, benefits, software and desk space usually add 25% to 40%, so multiply the hourly figure by about 1.3 if you want the fully loaded number.
Frequently asked questions
How do I convert a salary into an hourly rate?
Divide by 2,080 hours, which is 40 hours a week for 52 weeks. A $75,000 salary is $36.06 an hour before benefits and payroll tax, and roughly $47 an hour once those are added.
What does a one-hour meeting with ten people cost?
Ten times the average hourly rate, because the duration multiplier is 1. At $60 an hour that is $600, and at a loaded rate of $78 it is $780.
Does the live timer keep running if I close the tab?
No. Nothing is stored, so closing or reloading the page ends the timer and clears the running total. Start it as the meeting begins and read the figure before you leave.